How to track umpire pay from multiple assignors

If you umpire for more than one assignor, no single platform shows what you’re owed. Arbiter shows Arbiter games; the county league texts you; the tournament pays cash. The only ledger that covers all of it is the one you keep yourself.

Log four things per game

1. Date and assignor. The two keys everything else hangs on.
2. The fee you were promised — per level if your assignor pays $85 varsity / $68 JV, set that once as a fee schedule and it prefills.
3. The game or contract number from the assignor platform. When a deposit memo says “1078342”, that number is how you match it.
4. Round-trip miles. Thirty seconds now; a real number for your tax person in January.

Give every assignor a payment clock

Most assignors have a rhythm — the association pays two weeks after month end, the school district takes 45 days. Set “pays within” days per assignor, and every game gets an expected pay date. Now “overdue” is a fact, not a feeling: games past the date, grouped by assignor, oldest first.

Match deposits, don’t just mark paid

A $255 check is three games — but which three? Enter the check as a payment and match it to the exact games it covers. Anything short (a $75 payment against an $85 game) stays visible as a discrepancy instead of vanishing into “paid”.

January is the payoff

A season of 20-second logs turns into per-assignor totals: games, fees, miles, what was paid and what never arrived. Compare each assignor’s total to the form they send you, and hand clean numbers to whoever does your taxes.

Start a free ledger — sign in with your email and it’s there on your phone at the field and your laptop at home.