Matching an ArbiterPay deposit to your games

An ArbiterPay (RefPay) transfer hits your bank as one amount — $310, say — with a memo that names the service, not your games. If you work for one assignor with one fee, fine. Multiple schedules, multiple fees, a scratch and a rainout? Now it’s a puzzle.

The manual method

List your unpaid games for that assignor, newest to oldest. Try combinations until one sums to the deposit. With ten unpaid games there are over a thousand combinations — this is why the spreadsheet fizzles by March.

The ledger method

1. Keep each game logged with its fee and game number (a calendar-file import gets a whole season in at once).
2. When the deposit lands, enter it: date, amount, memo.
3. Let the matcher search your unpaid games for the exact sets that add up — usually one or two candidates, ranked; game numbers found in the memo rank first.
4. Apply the match. Those games flip to paid; whatever the deposit did not cover stays visibly unpaid.

When nothing adds up exactly

That’s a finding, not a failure: the closest match is shown with the difference spelled out — “$10.00 short” — and the shortfall sits in a discrepancies list you can copy into an email to the assignor.

Try it free — logging and exports are free; the matcher is part of the Pro plan.